Hiring Department
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Submit a billing form
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Submit the Appointment Action request eForm once the department has received the pre-hire automation notice from Human Resources Office.
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Once the appointment has been processed and finalized Employment Information Services will assign an employee #600 for the student.
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If the student is a rehire: After receiving the proceed with rehire email from Human Resources, the Hiring Department will then initiate the appointment action request with the 600# provided.
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After completion, the initiator of the eForm will be notified by email that the student now has an active job record in the system.
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Monitor the student hire's onboarding module status emails for completion.
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Submit a to Human Resources to initiate the Criminal Background Check for the staff member to complete.
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The hiring department will be notified by email automation that the staff hire appointment action request has been submitted.
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Once the appointment eForm has been submitted by HR, notification email will be sent to the hiring manager to approve the eForm and then route to other approvers.
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Upon activation of the job record, Human Resources assigns the onboarding Module for staff to complete within 48 hours of assignment.
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Submit the signed Offer Letter to hronboarding@utep.edu for full-time faculty only. Part-time faculty (32 hours or less) do not require an offer letter to be sent to HR.
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The hiring department sends a Background Check and Information Form.
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Human Resources will provide the New Employee Hire Packet via email to the employee.
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Once Human Resources clears the new hire documents and the background check, the completed documents will be given to the Employment Information Services team.
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Upon notification to go ahead with the hire's appointment action request, the hiring department should submit an appointment request eForm that will generate Ë¿¹ÏÊÓƵ credentials that will allow access to the incoming faculty and their employee ID number (600#).
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The initiator of the eForm will be notified by an automated email that the faculty now has an active job record in the system.
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The hiring department will notify the faculty member to contact the IT helpdesk to obtain their Ë¿¹ÏÊÓƵ credentials at helpdesk@utep.edu or (915) 747-4357. Please note: The earliest Ë¿¹ÏÊÓƵ credentials for future hires can be granted is 90 days (about 3 months) from the start date.
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The hiring department will need to assign the faculty hire as Instructor of Record in Banner to obtain Blackboard access and other resources used by faculty.